Computers have taken much of the drudgery out of our working lives, but we're still faced with plenty of routine and mundane tasks. Deciding where to store a file and finding it again later. Figuring out what to say in reply to an email or how to use the data in a spreadsheet to get answers to business questions. Coordinating calendars to set up a meeting.
Google has been applying machine learning across G Suite so you no longer have to spend time on mundane tasks like these and can direct your attention to developing ideas, creating content and communicating more easily and effectively with colleagues. Here are just 4 ways a "smarter" G Suite is helping you become more productive and innovative:
1. In Google Drive, Quick Access predicts which files you need right now and puts them at the top of the screen, so you don't have to search for them. It might flag a document because others have updated it, or because it's something you use at the same time every week or month. Users are now opening the documents they need from Quick Access – immediately, without needing to hunt for them – around 40% of the time.
2. In Google Sheets, you can now use natural language to ask questions. You no longer need to be an expert in creating formulas to get insights. If you have sales data for a clothing line, for example, you can simply type "What is the most frequent garment type?" and Sheets will create the necessary formula for you in seconds.
3. In Google Chat, the Meet bot handles the mundane work of checking calendars to find the best times for meetings and then issuing meeting invites. This is just one of the many ways Google Chat is helping teams become more productive by using machine learning to reduce friction in team communications.
4 In Google Mail, Smart Reply helps you clear your inbox more quickly by suggesting possible replies to emails, saving you time and effort figuring out how to answer routine exchanges. Smart Reply learns your particular communication style from previous emails, so its suggestions will sound just like you – and if the response isn't quite right, you can easily edit it.
Google is committed to adding more features to G Suite that use machine learning to handle the dull stuff. That lets you focus on the truly creative work that allows your business to succeed.